2 Jobs in Fond Du Lac, WI
FIVES is Hiring an Executive Administrative Assistant Near Fond du Lac, WI
Accountability:
This position is responsible for the completion of diverse and technical administrative duties supporting technical service, the OEM installation service group and field service. Must be able to work independently or with minimal supervision.
Scope and Responsibilities:
Essential duties include, but are not limited to the following:
* Proactively attains a safe and healthy work environment for all employees.
* Process and maintain paperwork and/or forms concerning routine departmental procedures and processes.
* Answer incoming calls, screens calls and direct to proper individuals for handling. Assist, as back-up, the phone attendants, including directing routine inquiries to the appropriate functional areas.
* Receive and process all service reports and attendance sheets from the field service staff, contractors, and any other individuals on field service assignments.
* Assist service staff and other travelers for Aftermarket and Installation with reservations and reporting requirements. May also assist in acquiring the necessary documents for foreign travel - passports, visas, applications, and other special requirements.
* Maintain invoicing files and provide back-up support to the AR team as needed to collect overdue payments for service invoices.
* Organize the filing system within the department and file information and records as necessary - either electronically or with hard copy.
* Process all Independent Service Provider (ISP) invoices including data stamping when received, enter P.O. numbers, vendor code, I.D. number, job number, initials. Access Work Authorization form for the job and enter labor hours, travel hours, expenses and any processing fees that may apply into SAP.
* Create purchase requisitions for Contractors, both Fives and non-Fives related support. Email completed purchase orders to appropriate Contractor.
* Enter and approve hours in SAP Time & Attendance.
* Review SAP service module regularly to ensure data is current and paid orders are processed in a timely manner.
* Provide SAP support and assistance as necessary.
* Respond to the needs of new hires for equipment, information and training.
* Orders office supplies.
* Open, sort, screen and distribute mail, ensuring a timely response. Send or distribute customer installation surveys, installation critiques and other form letters.
* Secure and arrange related material or previous correspondence required for efficient disposition.
* Organize and distribute information for all Installation Technicians/Assembly Support personnel in the OEM Installation Group.
* Prepare required reports including special or one-time reports, summaries or replies to inquiries.
* Enter weekly time reports and process expense reports.
* Order and ship parts to installation site using no charge sales orders, create return orders in SAP when required. Track defective parts. Work with suppliers to ensure parts are returned in a timely manner. Coordinate with Quality to record and identify defective parts.
* Work with SAP and related software to identify replacement/missing parts at the installation site.
* Work with Purchasing/Shipping departments to procure and ship necessary parts.
* Update and maintain Installation Schedule; gathering information from Contactors, SAP, the sales work order, the master schedule, assembly travel schedule, supervision, etc. Email updated schedules, work order, and Customer information to department staff and other Fives offices which support installations internationally.
* Create and maintain customer and machine functional location and equipment records. Register and maintain warranty registrations for purchased assemblies.
* Coordinate shipping/return of necessary tooling and equipment for Installation group, both domestic & international. Work with supervision to ensure proper equipment is delivered for smooth work flow at Installation site, which is dependent upon product type. Work with Customer to ensure timely return of equipment/tooling.
* Assist with identification and procurement of new equipment; and replacement of damaged equipment.
* Coordinate calibration of OEM Installation gauges and other equipment.
* Perform other related duties as directed by supervision.
* ISO 9001 &14001 awareness and compliance
Education/Certification:
* Certificate from college or technical school.
Experience:
* 3 - 6 months related experience or training.
Skills:
* Demonstrated expertise using Microsoft Office Suite software; focusing on Word, Excel, Outlook.
* Experience with SAP.
* Team player.
* Excellent communicator.
Job Summary
Full Time
$77k-98k (estimate)
05/06/2024
05/19/2024
fivesgroup.com
LOUISVILLE, KY
3,000 - 7,500
1812
BEN HINNEN
$200M - $500M
Durable Manufacturing
Related Companies
About FIVES
Fives, an industrial engineering group, designs and supplies machines, process equipment and production lines for the world's largest industrial players. Fives' multisector expertise provides a global vision of industries and markets that yield a continuous source of innovation. The Group's industry knowledge and depth of experience enable the management of complex projects while respecting deadlines and fulfilling performance commitments. Fives R&D programs design forward-thinking industrial solutions that anticipate clients' needs in terms of profitability, safety, while maintaining complian ...
ce with environmental standards. This strategy is backed by a human resources policy that is focused on the individual, encourages initiative-taking and technical excellence. As a technology-driven company and with an active portfolio of almost 2,000 patents, Fives aims at being a benchmark player in the development of the plant of the future.
More
Show Less
The following is the career advancement route for Executive Administrative Assistant positions, which can be used as a reference in future career path planning. As an Executive Administrative Assistant, it can be promoted into senior positions as an Executive Assistant IV that are expected to handle more key tasks, people in this role will get a higher salary paid than an ordinary Executive Administrative Assistant. You can explore the career advancement for an Executive Administrative Assistant below and select your interested title to get hiring information.
If you are interested in becoming an Executive Administrative Assistant, you need to understand the job requirements and the detailed related responsibilities. Of course, a good educational background and an applicable major will also help in job hunting. Below are some tips on how to become an Executive Administrative Assistant for your reference.
Step 1: Understand the job description and responsibilities of an Accountant.
Quotes from people on Executive Administrative Assistant job description and responsibilities
Executive assistants will prioritize and filter calls and emails, while also communicating on the behalf of the executives they support.
01/20/2022: Bakersfield, CA
Executive assistants need to be friendly and enthusiastic towards visitors and clients.
12/21/2021: Stockton, CA
The executive assistant must be dedicated to providing a high degree of support to the CEO at all times.
02/05/2022: Santa Fe, NM
Collaborate with leaders and other administrative professionals across the organization.
01/27/2022: Bangor, ME
Manage a complex schedule and successfully work with administrative staff for senior executives at external organizations.
01/04/2022: Lincoln, NE
Step 2: Knowing the best tips for becoming an Accountant can help you explore the needs of the position and prepare for the job-related knowledge well ahead of time.
Career tips from people on Executive Administrative Assistant jobs
An executive assistant must prove to the CEO that they are capable, positive, self-motivated, and organized.
01/23/2022: Salem, OR
Start with a good telecommunications system.
12/27/2021: Appleton, WI
Learn knowledge of general office procedures (e.g., filing, correspondence, scheduling).
01/31/2022: Petersburg, VA
Become Focused and Committed to Deadlines.
01/17/2022: Racine, WI
The executive administrative assistant position requires reliability and flexibility.
03/05/2022: Frankfort, KY
Step 3: View the best colleges and universities for Executive Administrative Assistant.
